Regional Guidelines on Public Participation in Environmental Impact Assessment (EIA)

Draft for Consultation and Comment
Version 22 August 2016

11.3 Information to be provided and collected

  1. The general public should have access to a wide range of information on the project implementation, through clearly understood and readily available avenues. This information covers monitoring reports, financial information, and compliance and enforcement actions.
  1. Regular monitoring reports shall be made publicly available, both on the project owner’s website(s) and, for any reports lodged with the EIA Authority (or other relevant government agencies), on government websites. Monitoring reports should provide both raw technical data and accurate summaries of information that can be understood by the general public.
  1. The project proponent should (subject to national laws) regularly publish and update financial information about the project’s expenditures on:
    • mitigation and management measures;
    • monitoring systems;
    • project commitments; and
    • the overall project (to enable an understanding of the proportion of expenditure going towards mitigation and management measures, and towards community benefits).
  1. For enforcement measures to be meaningful, and for interested parties to be able to utilize complaint mechanisms, the PAP and other stakeholders must have:
    • information about breaches of compliance;
    • information about remedial measures; and
    • access to updated EMMPs and project approval conditions.
  1. In summary, a wide range of information should be made available to the PAP and other stakeholders during project implementation (including pre-construction, construction, operation, decommissioning, and rehabilitation) including:
    • EMMPs and any updates
    • Monthly and quarterly activity reports
    • Actual emissions compared to standards
    • Levels of toxic waste and pollutant releases and transportation of hazardous waste
    • Community Consultation Committee (or other liaison) meeting minutes and reports
    • Action Steps and Responses to Community Concerns
    • Financial reports (including on the implementation of the EMMP)
  1. The information published during the project implementation needs to be readily available to the PAP and other stakeholders, and published in a form that can be understood by members of the general public. This information should also be always available to members of the public on request.