Regional Guidelines on Public Participation in Environmental Impact Assessment (EIA)

Draft for Consultation and Comment
Version 22 August 2016

3.3 Roles and responsibilities of key stakeholders in EIA and Public Participation

  1. Implementation of an effective EIA and public participation process involves a number of stakeholders, each with different roles and responsibilities. Table 1 below summarizes these key actors.
Table 1: Key actors in EIA processes

Stakeholders

Roles and Functions in the EIA process

EIA Authority

  • Oversee and implement the EIA framework, including:
    • Establishing and maintaining relevant environmental standards
    • Setting expected public participation processes
    • Maintaining and updating the Screening register (or equivalent mechanism for categorization of projects for screening purposes)
    • Registering or otherwise authorizing consultants to act as EIA consultants
  • Maintain records of all project proposals undergoing EIA processes.
  • Make the Screening decision.
  • Make a decision on the Scoping Report and draft Terms of Reference.
  • Review draft EIA reports and make recommendations to the decision-maker.
  • Conduct public participation processes as part of the EIA Report Review step.
  • Issue the environmental permits to proceed
  • Maintain records of all submissions made to the government by stakeholders during the EIA process and how they were considered in the decision-making steps.

Project proponent

  • Initiate project proposal.
  • Initiate and comply with entire EIA process, and its terms & conditions, especially with public participation.  
  • Engage EIA consultant.
  • Fund all aspects of the EIA, including public participation in all steps of the EIA process and mitigation and compensation of impacts.
  • Contribute to and endorse submitted EIA, including its:
    • compliance with laws, regulations and terms of reference;
    • accuracy and completeness;
    • approach to public participation.
  • Participate in public participation processes with EIA consultant as necessary.
  • Publicly release all relevant information on the project proposal and EIA.
  • Implement all commitments during the EIA process and EMMP.
  • Manage and be fully responsible for their development activities and associated social and environmental impacts.  

EIA consultant

  • Lead EIA processes (often the Scoping and EIA Investigation and Reporting steps).
  • Liaise with PAP and other stakeholders.
  • Propose and negotiate with the project proponent alternatives and impact mitigation measures.
  • Lead public participation processes up until EIA Report is submitted.
  • Participate as required in public participation processes at the EIA Report Review and Decision steps.
  • Maintain records of all submissions made to the project proponent and EIA consultant by stakeholders during the EIA process and how they were addressed in the EIA Report.

Project Affected People (PAP)

  • Be aware of project proposals in areas that could affect them.
  • Read and consider information about project proposals that could affect them.
  • Engage, as much as practicable, with project proponents, EIA consultants, other PAP and other stakeholders regarding project proposals.
  • Help identify potential risks and impacts of project proposals, as well as possible project alternatives and impact avoidance strategies.
  • Identify and communicate community needs, desires and expectations from project proposals.
  • Make formal submissions and comments to the project proponent, EIA consultant and EIA Authorities.

Other stakeholders (including: local, national and regional NGOs; industry and trade associations; media; academics; regional institutions)

  • Contribute technical knowledge and expertise to EIA process.
  • Provide access to environmental and social databases.
  • Assist PAP and other stakeholders to understand concepts and participate in EIA processes.
  • Disseminate information about project proposals and EIA processes.
  • Make formal submissions and comments to the project proponent, EIA consultant and EIA Authorities.

Neighboring country governments

  • Notify neighbors of project proposals with potential transboundary impacts and implement appropriate transboundary EIA arrangements.
  • Participate in transboundary EIA processes regarding project proposals in neighboring countries with potential transboundary impacts.
  • Facilitate public participation from citizens in transboundary EIA processes regarding project proposals in neighboring countries with potential transboundary impacts.
  • Share information about local practices, concerns, and needs regarding project proposals, impacts, mitigation measures, and management.

Questions