Regional Guidelines on Public Participation in Environmental Impact Assessment (EIA)

Draft for Consultation and Comment
Version 22 August 2016

7.3 Information to be provided and collected

  1. Information should be provided to clearly show the scope, size, and type of the project. This should include maps, drawings, diagrams and other visual information. These should explain the details of the project in a way that can be understood by the community. This may vary from community to community and area to area.
  1. The information should be relevant and in a form that can be understood by the PAP and the other stakeholders. This means that technical documents should be explained in simple terms in the local language. It also means that maps, charts, brochures, and other key information or documents should be left with the community to discuss further.
  1. This information should also be placed on the internet, as well as made available at the local authority office, the EIA Authority office, and with community representatives, so that it can be accessed by other stakeholders and the general public. All material provided to the PAP should be treated as information in the public domain that can be accessed and distributed to people outside the local community if required. If there is a request for scientific and technical information to be explained, then the EIA consultant should arrange this with the appropriate experts and the community.
  1. Some of the key issues to be explained by the EIA consultant in the meetings during the Scoping step include:
    • Project proposal description, history, justification, benefits, boundaries and limits
    • Project proposal alternatives, including alternative locations, size , technologies or operational arrangements
    • Proposed project phases (including pre-construction activities) and possible construction and operation timeframes
    • Key concerns (based on similar projects and knowledge of the location)
    • The steps in EIA process
    • Potential direct and indirect impacts
    • Sensitive or important areas
    • Required land and possible resettlement
    • Key environmental issues
    • Identification of potential impact avoidance, mitigation and management measures
    • Identification of the PAP and other stakeholders
    • Public Participation Plan
    • Draft ToR
Table 7: Scoping step - Information needs and disclosure

What type of information should be provided?

Who is responsible for providing the information?

Who should have access to the information?

Outline of project, including maps, draft plans and other available information

Details of the timeframe for construction and outline of possible impacts (in general)

EIA consultant

Local communities, PAP, CSOs, government agencies, media

Scientific or technical information about the project proposal and possible impacts

EIA consultant should organize specialists, as well as translators

Any PAP, stakeholder or government official that requests such information

Initial comments from the local communities, CSOs, and government agencies.

EIA consultant

Written feedback and response should be provided to the community on their initial comments

Draft Scoping Report, ToR and Public Participation Plan

EIA consultant should prepare and distribute these documents for discussion with the local communities

Local communities (PAP, other stakeholders) and local authorities

EIA Authority

Approved Scoping Report, ToR and Public Participation Plan

EIA Consultant

EIA Authority

General public