Regional Guidelines on Public Participation in Environmental Impact Assessment (EIA)

Draft for Consultation and Comment
Version 22 August 2016

9.3 Information to be provided and collected

  1. It is the responsibility of the EIA Authority to ensure that the final EIA Report (along with associated documents and appendices, including the EMMP) is made publicly available as soon as it is received. Key documents that (at a minimum) should be available publicly at this step include the:
    • final EIA Report, EMMP, and other associated documents (e.g. compensation and Resettlement Action Plan), including a concise, non-technical summary report;
    • Scoping Report and approved ToR; and
    • Public Participation Plan.
  1. All publicly released documentation (from all steps in the EIA process) should be available on the EIA Authority’s website, as well as on the websites of the project proponent and EIA consultant. This documentation should also be available in hard copy form for members of the general public to access for free in multiple locations, including:
    • the project proponent and EIA consultant’s offices;
    • at least one neutral venue near the project location, such as a local authority office or community facility;
    • local and/or national authority offices in major urban centers; and
    • the EIA Authority’s office.
  1. Announcements about the availability of the EIA Report and associated documentation, as well as a formal invitation to submit comments to the EIA Authority for consideration in its review, should be made in multiple forms and media to maximize coverage. The methods used will vary depending on the local circumstances, but could include:
    • radio and television announcements
    • newspaper advertisements
    • SMS messages
    • signage at and near the proposed project site
  1. All written feedback, comments and suggestions received during the review process should be made available to the PAP and other stakeholders. This should also be open to the public and accessible online.